It isn’t uncommon for me (Molly) to be asked, “How do you possibly run that many businesses and manage home life?” Well honestly, it’s simple, you need to be organized and have a system in place. I am not saying that every closest in my house is perfectly organized, that my businesses are flawless, and I am far from Super Mom, but most everything in our business has a place and my kids know their stuff needs to be put away at the end of the night.
I currently run four businesses. That’s right! I handle the behind the scenes administrative work that most business owners dread. At MVCO, Victoria and I play our roles, mine is more the admin and tax person, while she is our marketing director, and our fabulous assistant Stephanie helps with all of our daily communications. We hope this post today, will encourage you to become more organized and enjoy being in the office. Because when it comes to business organization, I thrive on it.
The first thing when setting up your office, you want it to be inviting and organized. If it is a total mess, with piles of paper everywhere, you are not going to want to go in it. You might want to consider painting the walls a neutral color that is relaxing and not too bright or neon in color. If your workspace allows for it, consider a soothing candle or Scentsy warmer to set the mood. Obviously, if you are in your own home you can have these items, but at a business, they may not allow it. I personally use Scentsy,
Next step is to design your workspace. Look at the space, large or small, and consider what you need to do your job. In my space, I need a desk, computer, filing cabinet, phone, and a chair. Most business owners need all of these just to get started. The first time I designed my office, I was new in business, didn’t have a lot of money to spend on designing my office. I bought a dining room table at a yard sale along with a hutch and painted them. I bought a few filing cabinets from Amazon. It wasn’t much but I was proud of it and I spent hundreds of hours there just working on our business. As we continued to grow, I was able to make changes to my office that would continue to help me stay organized, reflect who I was as a business owner and Mom. My office still continues to give me the feels when I walk in. Which….makes me want to work in there EVERY day! Once I step in, I am in work mode and you usually won’t find me stray away except for lunchtime. Yes, I take lunch just like any other business professional. This is my opportunity to take a break, go for a walk, catch up on a show while eating a quick lunch. Then back to the grind. Below you will see my very first office and what it looks like today.
Every business is different, but they all pretty much need the same tools
First thing first, create a workstation system that allows you to access things that you use or need on a daily business. I got this cute box at Marshall’s and it holds all of my writing tools, business cards, planners and I added a filing system to the back for daily task. Although I have filing cabinets, this allows me to access files I use daily. For instance, having a file for bills, invoicing, deposits, and to file away in the larger cabinets on another day. My goal is that I want to be able to put my hands on something within minutes of someone asking for it. That means organizing your filing system. Make each drawer of your filing cabinet for different parts of your business and clearly mark each drawer and file folder. Create a drawer for Corp documents, taxes, utilities, open and closed invoicing and contracts. This list can go on depending on your type of business. This can even relate to your home filing system.
Above I talked about my planner. We have been in business since 2011 and I can not even count how many cute notebooks, and planners we printed just so that we could do our job. We felt like we were in high school again carrying a huge backpack to work
Next up is the relaxing portion of our business. Who doesn’t love shredding mail? My kids even love it and it is a simple task for anyone to do. In
How do we prepare for our
And lastly, at the end of the day, clear your desk. Use that filing system to create a file for items that need your attention the next day. That way when you walk into your office the next day, it is uncluttered and you will not dread walking into a mess. 🙂
Thank you so much for reading along…if you made it this far. We hope that this post will make you change your thinking a bit in the office and make you just a little more organized. If you want to learn some more tips and tricks because we have so many more…inquire with us for a business mentoring session.
Have a wonderful weekend! We are off to celebrate to couples as they become Mr & Mrs.!
Molly & Victoria